Ensuring a fantastic wedding experience for your guests involves providing them with a comfortable and convenient place to stay after the celebration. If your guests are unfamiliar with the wedding location, they’ll appreciate guidance on accommodation options. Rather than individually assisting each loved one, a more efficient solution is to arrange a hotel block.
A hotel block involves reserving a set number of hotel rooms for a group or event at a pre-negotiated rate. Starting with a minimum of 10 rooms, this arrangement not only saves your friends and family time and money but also ensures they stay in proximity to other wedding guests for extended pre and post-wedding festivities. Coordinating a hotel block is beneficial not only for destination weddings but also for local events, as people increasingly seek to extend their experiences.
Whether guests are from out of town or local, providing them with a comfortable stay enhances their overall experience. Ready to organize a hotel block for your wedding? Read on for a comprehensive guide, including securing the best rates and tips for potential upgrades.
How to Reserve a Wedding Hotel Block:
1. Determine Room Requirements:
Assess the number of rooms based on your guest list, considering the percentage of attendees traveling from out of town.
Allow for couples or shared accommodations, aiming for roughly half the total number of guests needing rooms, with a small buffer.
2. Decide on Block Quantity:
Once the room count is established, determine the number of blocks needed.
Block sizes typically range from 10 to 30 rooms, with larger hotels offering bigger blocks.
3. Compare Rates:
Contact three to five hotels in the area to find the most competitive rates.
Factors such as hotel size, existing bookings, and local events can influence room prices.
4. Clarify Agreement Terms:
Preferably opt for a courtesy block, where you won’t be financially responsible for unfilled rooms after a certain cut-off date.
Understand attrition rates if requesting more rooms than the standard block size; be aware of financial responsibilities in case of attrition.
5. Communicate the Information:
Once the hotel block is secured, share the details on your wedding website or include them in paper invitations.
Clearly convey whether you’re covering costs or expecting guests to pay for their own accommodation.
By following these steps, you can efficiently coordinate a hotel block, contributing to a seamless and enjoyable experience for your wedding guests.
Some of our Favorite Hotels include:
Viana Hotel and Spa
3998 Brush Hollow Road
Westbury NY 11590
516-338-7777
vianahotelandspa.com
Garden City Hotel
516-877-9439
gardencityhotel.com
Hilton Garden Inn Melville
1575 Round Swamp Road, Plainview,NY 11803
516-755-5552
Hotel Indigo East End
1830 Rte 25, Riverhead,NY 11901
Hyatt Regency
Motor Parkway, Hauppague
631-232-9800
The Inn at Great Neck
30 Cutter Mill Road, Great Neck 516-773-2000
1221 Old Northern Blvd, Roslyn,NY
